Welcome to the Administrative assistant round 3 interview
Please complete the following 4 objectives to the best of your abilities within the next 3 hours. Pay attention to time. Be sure to read all directions thoroughly. Details matter.
You MUST send us your Submission Email BEFORE your scheduled interview start time. Please join the Zoom room at least 1 minute prior to your scheduled interview. Be prepared to share your Zoom screen at the beginning of the interview to walk us through your completed materials.
Objective 1) Create a process document
As an entirely remote team and a fast-growing business, Process Documents for various tasks are vital to ensuring things are done correctly across departments.
Asana is an application that many businesses utilize for Project Management. If you are not familiar with Asana, that is okay. It is a very user-friendly platform. You can create a free account and should utilize any tools or resources available to you to familiarize yourself with the platform.
We need you to create a comprehensive process document for our team to reference when utilizing Asana for project management. The document should outline step-by-step processes and best practices for using Asana effectively within our organization. This should be personalized to The Vegan Gym’s operations.
Details to note
Identify key project management requirements and challenges one may encounter and how to leverage Asana to be successful in project management.
Create a clear and organized structure for your process document, ensuring it is easy to follow and understand.
Please use Montserrat font. Size 13 for normal font and size 26 for the title.
Objective 2) Share your growth idea
Share your #1 idea for growing our business utilizing A.I. (Artificial Intelligence) and the strategy you would implement if you were leading this project.
You should submit this document as a PDF with a hyperlinked table of contents (that is clickable in PDF format). The table of contents should be directly under the title, and the content of your document should begin at the top of page 2.
Create a Loom video presenting your growth idea and present it in a 60-second elevator pitch. Add the link to your Loom at the top of the document.
Please use Montserrat font. Size 13 for normal font and size 26 for the title.
Objective 3) Create a Google Calendar event
Create a recurring Google Calendar meeting for The Vegan Gym Leadership Team that occurs every other Thursday at 2:15 pm Eastern Standard Time for 40 weeks, with the first meeting occurring on the first Thursday in October 2024.
Include a Zoom link for a recurring meeting titled "The Vegan Gym Leadership Team Meeting" in the description of the Google Calendar invite.
Hint: To share a link with us, you must create a public Google calendar.
Objective 4) Analyze data for leadership
The Vegan Gym is dedicated to continual improvement, and data analysis plays a vital role in driving growth and facilitating positive change.
We need you to utilize this Coach’s Performance Metrics to identify trends, present data visually, and summarize performance. You can access the Coach Data by clicking here.
Consider what insights would be valuable for the Leadership Team to understand about this Coach’s performance trends.
Your objectives are to:
Prepare a comprehensive report that provides a detailed analysis of the Coach’s overall performance. This report will be presented to the Coaching Leadership, who will utilize your assessment of the metrics to conduct a performance review. Ensure that your report includes key insights and observations, highlighting significant trends, patterns, or relationships discovered during the analysis. Please include actionable recommendations for leadership based on your findings.
Create the following graphs for the Coach Data spreadsheet:
Graph 1: A graph tracking Rate of Client Continuation with Progress Metrics
Graph 2: A graph tracking Referrals against Clients Transferred
Please create a copy of the Coach Data spreadsheet for your graphs. For the Performance Report, please use Montserrat font. Size 13 for normal font and size 26 for the title.
Note: Objective 4 is your top priority. Having a Performance Report in deliverable format by the end of this time block for Leadership is of utmost importance. The next assignment you should prioritize is Objective 1 - the Project Management Process Document. Next in order of priority will be Objective 2 and then Objective 3.
Submission Email
Please email all of your objectives to me (kira@thevegangym.com) and copy Leif (leif@thevegangym.com), Daphne (daphne@thevegangym.com), and Carly (carly@thevegangym.com).
Your email should have the following format:
Email Subject: Your Full Name - Completed Objectives
Email Body:
Your first and last name
Your phone number
Your mailing address
Objective 1: Link to your Project Management Process Document (Google doc). Be sure to check the share permissions to be sure we can open it.
Objective 2: Link to your Growth Project (PDF) hosted on Google Drive and your Loom elevator pitch. Be sure to check the share permissions to be sure we can open the PDF.
Objective 3: Link to your public calendar, which should only have "The Vegan Gym Executive Team Meeting" on it. We should be able to click your link and add the event to our calendars.
Objective 4: Link to your Coach Performance Report (Google doc) and your Coach Data spreadsheet (Google sheet). Be sure to check the share permissions to be sure we can open them.
You are welcome to include any additional information you would like to share about the assignment or your application.
-- end of email --